End-to-End Governance, Risk and Compliance Management in Your Natural Working Environment

Generica GRCM (Governance, Risk and Compliance Management) reduces risk, improves governance, and ensures compliance by enabling management of all actionable information and critical processes within the natural working environment – Email, MS Word, and MS Excel.

It ensures that commitments, obligations and risks across the organization are fully attended to and that all obligations – regulatory or other – are always fulfilled. Without having to leave their familiar environment, in which they normally create, store and communicate information, Generica users easily turn critical information in documents that are otherwise buried in audit reports, contracts, etc. into structured objects that are fully manageable at the tip of their fingers.

Generica provides comprehensive management capabilities of all these managed objects, with prepackaged vertical applications coming out-of-the-box, and simple, easy to use tools for full customization of GRCM processes.

Unlike other GRC solutions, Generica does not require companies to make expensive shifts into new environments and does not require the employees to turn away from their natural environments in order to use GRCM on critical information coming from unstructured documents.

Generica GRCM allows the creation, management, and storage of information that is critical to business, including audit recommendations, key controls & findings, risk analysis reports, management and board decisions, and key requirements.

Generica GRCM turns a potentially tedious, confusing process into a manageable, accurate function. Auditors and managers use Generica’s integrated tools to select and define findings, deficiencies, risks, and recommendations by converting text into Smart Objects and assigning to them responsibilities, timelines, and risk factors.

List of Modules

• Multi Regulation Management
• Internal Audit management
• SOX Management
• Security Assessment Control
• Risk Management
• Protocols Management

 

Features

Electronic Smart Objects

Generica GRCM is based on KCS’ “Electronic Smart Objects” technology that enables users to convert “dumb” text into Smart Objects within the original Word, Excel, PDF or Email document. All GRCM features and capabilities can be executed from the document or from the central management system. Without leaving the original files, Generica GRCM allows users to track, view, and execute all the findings, decisions, and recommendations – internal or external – included in an audit report. Generica GRCM then enables them to be implemented efficiently while being fully controlled throughout the process. This capability reduces overhead, saves time, helps avoid mistakes, and ensures that the management snapshot is always up-to-date.

 

Flexibility – An Off-of-the Shelf Product with Tailor Made Customization

Generica GRCM allows for a quick and easy tailoring of its processes which results in both short and long term savings. Generica GRCM produces an individual solution for each customer that still retains the requested GRCM features. You can support existing processes or install a completely new system – Generica GRCM allows you to use your legacy system, while smoothly transitioning to Generica GRCM. Implementations are conducted by highly experienced and professional teams, including leading advisory services firms that analyze the organization processes and needs, recommend improvements, and implement accordingly.

 
Adaptability – Manage any GRCM Process on a Global Basis

GRCM customers typically expand the use of KCS’ solutions to cover most of their quality compliance challenges. Generica GRCM can address core processes such as SOX management, ERM, internal audit, security assessment, risks management and protocols management. KCS’ solutions can be used locally or across a global organization. This means significant savings on hardware and software costs, IT overhead, operational simplicity, training, and updates.

 
Quick and Easy Customization and Deployment

The entire customization process is completed while using minimal time and resources from you and your team. We employ an iterative-prototyping process, in which most of the work is done off-site, on our server. After only two or three iterations, the design is complete and we are ready to install on-site, deploy, train and launch.

 
Audit Preparation and Execution with Checklist and Audit History

Generica GRCM provides the use of databases with both SOX controls as well as internal SOP controls for conducting audits. With Generica GRCM, every step starts with historical content (past observations, inspections, etc.) and up-to-date checklists. This feature ensures that you cover all your past fails and requested areas.

 

Why you should use Generica GRCM?

Easy Deployment

• Short and easy learning curve – no need to navigate unfamiliar sequences of pre-defined UI screens
• Saves time and money on training of employees and consultants

 
Ease of Use

• Conduct and manage quality processes in the natural working environment where they are the most comfortable– Email, MS Word, and MS Excel
• No duplication of efforts – all notes, reviews, procedures, responses, and reports can be done within the original documents
• Maintain process document templates for any key organizational process that allow for one-click inclusion of all up-to-date risks

 
Strong Tracking and Reporting Capabilities

• Audit project progress and results can be easily tracked in real time
• All relevant portions of an audit report are automatically sent to the relevant manager
• Generica GRCM ensures that all associated organizational risks are properly included as part of the planning and documentation of the process
• Generica GRCM ensures resolution of findings, deficiencies, etc.
• Simple tracking of response status
• Significant reduction in project completion time