Results and not Documents!
Readiness and Operational Effectiveness
“GENERICA discovers your Key Business Information Assets”One of the revolutions created by technology in the field of operational mediation is the development of “learning systems”!
For example, firing a shell from a tank equipped with “a learning firing system”, will improve the exactness and effectiveness of the next firing salvo! Firing a shell in similar conditions to those of an already performed firing accords an extremely accurate result! Are we able to duplicate this model in a recurring operational activity? How can we achieve readiness and operational effectiveness, based on a previous activity?
The organizational activity and the defense activity have become more and more dependent on information. A significant component from the operational activity’s preparation, study, operation and investigation is summarized in and supported by written documents, e-mails and presentations. The Office tools are so familiar and widespread that activities like the creation and publication of guidelines, findings, lessons, failures, become simple and intuitive, and therefore many of the processes and products flow onto the document.
Despite the simplicity and intuitiveness of creating and accumulating information, and despite the large amount of resources the organization invests in writing down the experience and policy, their effect is diminishing!
Do an operational lesson written in the framework of an investigatory document and a tank shell fired from a learning firing system contribute on a similar scale as tomorrow’s operational achievements? What are the effects and contribution of a professional guidance written within the framework of a summing up operational exercise? (Not referring to its importance!) Do we succeed in utilizing failures and risks located and written down within the framework of a professional research paper?
The problem – the document is a wonderful container for editing and accumulating information, but it is disconnected from effective dynamics!
The organizational activity’s scope and the increasing challenge, result in large amounts of written documents and mails, and thus the organization’s assets and experience end up being “buried “ in “a wonderfully arranged information graveyard” – the document manager!
Although the document creator writes with the intent to make the best use of the accumulated knowledge and experience, and he is ready to invest numerous resources in the writing process, he does not reap the deserving fruits he is used to reaping from a learning firing system!
The aim to improve the achievements of the organization and the operational effectiveness, based on previous activities using accumulated experience - the “learning firing system” model.
The system – The use of a supportive tool which will enable the incorporation of “structured information objects in a non-structured environment”, thus affording efficient management and utilization of accumulated experience, in the context of the performed activity.
Response Description – The process of transforming the “text” in a document into an active living “text” object with operational effectiveness, based on a simple process which is incorporated within the document creation process.
1 – Mark, 2 – Open, 3 – Incorporate!
Mark the text in the document, choose the appropriate form using the Word Toolbar, edit the form and incorporate the text object in the document. This process is called – Taming the Unstructured Data.
Diagram 1: The process of transforming a section in a document into a structured object – marking the text and choosing a form.
Diagram 2: The process of transforming a section into an information object, which is available and active in any working environment – editing the object form.
Thus, at any given moment there occurs an activity in the organization – operations, discussions, training, etc. – at the end of which is a summation and a research process, whose conclusions are documented in the “research/summation” documents. These documents will contain lessons learned, guidelines, intelligential findings, results, failures, etc.
Generica’s abilities enable the user to transform the lessons, guidelines, and findings in the document – as part of the writing process and the document approval – into living objects within and outside the document! These objects will maintain the standard behavior of a text in a document, the properties of a Word document, including the simplicity and intuitiveness of the editing process.
On the other hand, the management, utilization, retrieval, analysis and control of the essential information by means of an ordered methodology of “the management of smart objects” are easily rendered. The use of these objects does not require the reference, reading or location of the source documents, but is rather enabled in a direct and focused manner.
The document and the activity performed within it become part of a professional system for the management of lessons, operational guidelines, intelligential findings, failures, and more!
The Generica system does not replace the research systems currently on the market, but rather adds abilities enabling the exploitation of the research conclusions, and thus transforming them into operational effectiveness. Generica focuses on what will be based on what was, i.e. the utilization of the research products and not the research itself. Through the system, focused information, relevant to any environment.
Results and not documents! Operational and operative effectiveness and not a “graveyard” of information, experience and organizational policy.
The Generica system brings about a revolution in the operational and operative effectiveness based on the daily invested resource! The Generica system brings about a revolution in the operational and operative effectiveness based on the daily invested resource!
