Management and Control System, Including Requirements Management, Compliance Management, Auditing and Quality Control
For many organizations, the regulations, standards, policy guidelines and the lessons of experience constitute the main parameters by which they must operate, to be "Compliant" and to improve business achievements.
The requirement to conform to those regulations and standards, together with the need to improve competitiveness and maintain sound management practices; oblige organizations to invest heavily in management, control and quality assurance.
However, in spite of such huge investments, designed to integrate Compliance with the organization's other activities, many organizations nonetheless find themselves stuck with a 'Compliance Section' that generates continuously expanding cost overheads, while remaining isolated from the day-to-day activities of staff and management.
Why does this happen?
Documents, emails and presentations comprise the main infrastructure upon which the organization creates, manages and records its activities and its products. This fact leads to the generation of increasingly wide gaps between the Compliance and the execution of activities, because of the difficulty of controlling and managing the organization's vital information and data resources in an efficient and focused way.
Thus, for example, the organization may find it difficult to manage and monitor activities that are performed under binding standards and instructions, Quality Control, and risk & fault management. Thus, for example, the organization may find it difficult to locate the list of component-specific compulsory requirements needed to start a project, even if that list already exists somewhere in the organization's documents.
The Generica system, of which Management, Auditing & Control tools comprise a main element, operate in a MS Office™ environment and enables integrating a simple document as part of a professional system, with full auditing capability, integrated with the full cycle of organizational activities.
Generica's power and uniqueness is in its ability to Control & Audit Critical Information, by embedding Structured Data Items in an unstructured environment.
Generica's Data Items transform a regular document to become part of a full Auditing & Quality control system.
The Generica system is not a replacement for the organization's document management system but a complement to its capabilities.
The Generica system enables management of essential data in a focused manner, as part of the regular process of producing a document. The Generica system fulfills a central role in the centralized management and execution of the organization's Compliance activity.
- Management and control of required data that is generated as part of the regular process of producing an Office document, e.g.: required controls, obligatory instructions, demands, action items, faults, procedures and so on.
- Simple and intuitive use of Structured Data Items in document editing.
- Mirroring of Data Items in professional management system.
- Focused and convenient regeneration of Structured Data Items according to built-in classification and parameters.
- Advanced management and control.
